Play. Stay. Connect.

Tournament Management Software.

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Organizing your tournament has never been easier

When you integrate your business into RoomRoster™'s online tournament management solution, you've made it easier and faster to manage all the details associated with tournament planning.

One System Solution

RoomRoster™ bridges the information gap between Tournament Directors and teams. Behind the scenes, while teams and players register for tournaments and book hotel rooms, RoomRoster™ captures and organizes the incoming data in the Tournament Director Dashboard in real-time. Review your general trends or drill-down for specific details.

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Reporting and Data Collection

All dashboard reports are in real-time and customizable based on your needs

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Scheduling & Scoring

Easily auto-generate your tournament schedule based off your requirements and update scores live

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Hotel Portal

Gain local hotel support with RoomRoster™'s state-of-the-art Hotel Portal - built for managing group contracts, revenue and reporting

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Messaging

Integrated messaging using both email and text (SMS)

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Registration

User-friendly online tournament registration for teams and players

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Accommodation

Streamlined booking system to reserve hotel rooms with the best group rates

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Mobile App

Personalized mobile app to manage your accommodations, schedule, directions and updated scoring

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Communication

Central communication hub for teams and tournament organizers

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Invested For Your Success

Our team has more than 20 years of experience in the youth event sports market. Our technology is easy to use and we're experts at making this simple for you - this combination of talent means that when RoomRoster™ is your tournament partner, you won’t have to spend hours surfing the web or on the phone figuring out the details.

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It's a Win-Win

We have a collaborative approach and together we'll build a customized tournament management platform that provides a competitive advantage to you with its line-up of benefits:

  • Single sign-on lets you access real-time information such as registration, team details, individual participant activity and reservations for all of your RoomRoster™ events.
  • Integrated event reporting and room night tracking creates best-in-class revenue opportunities.
  • Simple email and SMS tools allow you to communicate with team managers quickly, effectively and efficiently.
  • Our Knowledge Desk is a team of our resident software experts who provide personalized software training and strategy sessions. They'll ensure that you and your teams get the right support from start to finish.
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One service for all your tournament needs

We understand that the organizing has to get done, but it doesn't have to be a burden. We know the frustration of going to multiple websites to register and then spending hours to find just the right hotel at just the right rate. RoomRoster™ was created to take the muscle-aches out of tournament planning. Our easy approach lets you focus on what's important (the game) while we focus on providing a great tournament experience.

One System Solution

Just like your athlete, we're also preparing for the next tournament. Once you're a registered user with RoomRoster™, you don't have to re-register. Your information is kept safe and secure and will be available to you when you participate with another RoomRoster™ partnered tournament.

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Tracking

We make it easy to keep track of your hotel bookings, team communication and required tournament documents

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Scheduling & Scoring

This robust feature lets you know where you need to be and when, while keeping an eye on the competition

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Data Capture

Capture and update team and player data on the fly

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Messaging

Integrated messaging using both email and text (SMS)

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Registration

User-friendly online tournament registration for teams and players

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Accommodations

Streamlined booking system to reserve hotel rooms with the best group rates

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Mobile App

Personalized mobile app to manage your accommodations, schedule, directions and updated scoring

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Communication

Central communication hub for teams and tournament organizers to stay connected and up-to-date

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We've been there

We personally understand what it takes to prepare for the season and planning a tournament. In fact, that's part of the RoomRoster™ story - we've been the athlete, we've been the team manager, and often, we're the busy parent who just needs to register and book a room.

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It's a Team Effort

We understand the difficulties of preparing for a tournament. But don't worry, from the puck drop of registration to the final buzzer, we're on your team.

  • Dedicated service team ensures that you and your players get the right support from start to finish.
  • Easy access to your team's tournament and player information through the website or the mobile app. Straightforward access to player requirements such as waivers, health records and reservations. With just a click of a button, you can follow up individually when key forms haven't been provided.
  • Our online hotel reservation system is easy to use and secure, including detailed hotel descriptions and pictures to help you select the right hotel in the right location.
  • Our simple communication system allows you to stay connected with members of your team before, during and after the tournament. Participating in another tournament with a RoomRoster™ partner? Our single sign-on means you won't have to reload the roster - the system remembers you every time.
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Real-time visibility to stay connected to your business

Our one-of-a-kind dashboards work to provide you with full transparency into room block pick-up, revenue management, economic impact reporting and more. We've removed the headaches to make your job easier and faster.

One System Solution

RoomRoster™ brings our Hotel and CVB Partners closer to the action. Through our customizable dashboard reporting, you're able to review general trends or drill down on specific details to find just what you need, when you need it.

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Mobile App

Our self-populating mobile app provides each individual with hotel reservation details, venue directions, communication updates, and more

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Data Capture

Capture relevant team and player data to enhance the experience for participants staying at your venue

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Accuracy

A fine-tuned system so you get the right information when you need it so that no one is left in the dark

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Individual Reservation

Individualized participant registration allows you to collect all necessary reservation details for efficiency and accuracy

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Marketing

Promote your hotel and local businesses through our mobile app using targeted direct communication with all participants - maximizing event impact

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Hotel Portal

Real-time visibility into managing group blocks and the ability to maximize event room night opportunity

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Reporting

Customizable economic impact reporting and participant satisfaction surveys

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Collaboration

Working with RoomRoster™ will enhance participant experience, grow room nights and help bring new event opportunities to your city

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Tools and resources for your success

RoomRoster™ is invested in working directly with you, our Hotel and CVB Partners, to increase your tournament access and value. We have developed a first of its kind software that directly connects you to the tournament experience in order to help you achieve your goals.

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Working together for better results

By collaborating with our Hotel and CVB Partners, we can offer endless benefits including:

  • Live unique dashboards to access real-time information such as hotel pick-up, revenue, economic impact information, reservation and rooming lists for all events through RoomRoster™
  • Providing transparent reports in real-time to ensure that partnership stakeholders have accurate and consistent information
  • Event experience enhancement for tournament participants to help you reach your targets and encourage return business

RoomRoster Staff

Since 2013, we have aimed to break barriers and take sports tournaments to the next level. In order to do that, we require the best team, the best goals, and the best practices. We have created a team of incredibly talented and driven individuals to accomplish all of this.

Discover all the Benefits

Whether you're a Tournament Director, Team Member, Hotel or CVB, we have the winning playbook for you.

Schedule a Demo!

Connect with us so we can answer your questions and give you a preview of the RoomRoster™ system.

Schedule a Demo